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Administrative Secretary

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Posted By: Penumbra
Address:
Contact: 0131 475 2380
Date Posted: 8th Jul 2008
Salary: £14,982 to £16,305 (point 15 – 19) pro rata
Location: Edinburgh (EH7 5QY)
Reference Code: Admin Secretary Edinburgh
Views Since Posting: 41
Full Description:

Administrative Secretary
Edinburgh Support Services
Job Description

Job Title: Administrative Secretary

Responsible To: Services Manager

Salary: £14,982 to £16,305 (point 15 – 19) pro rata

Working Hours: 21.75 hrs per week (Wednesday to Friday)

Special Conditions: Although based in Norton Park, one day per week to be based in our Cambridge Street office.

Job Summary - To be the first point of contact for all callers to Edinburgh Support Services and to provide administrative support to allocated managers and other staff.

Responsibilities

· Answer incoming calls and greet visitors to the office/s.
· Prepare and submit invoices for payment for services to funding bodies.
· Maintain computerised and paper records.
· General secretarial and administrative support including word processing, spreadsheets, database, photocopying, distributing documents and filing.
· Typing of correspondence, minutes, reports and other documentation.

· Maintain and update the area budget spreadsheet.

· Attend meetings and take minutes as required.

· Maintain the general office diary.

· Order and maintain office supplies.

· Contribute to the organisation of events as required.

· Undertake such other duties as may be require by your line manager.

Employee Specification – Administrative Secretary

EducationQualifications Training Essential· Good secondary level education.Desirable· Administration qualification
Experience Essential· Working as a member of a team.· Experience of reception/telephone work.· Experience of working in an office environment.· Ability to prioritise work.Desirable· Experience of working in a Social Care Organisation.· Experience of working without ongoing managerial supervision.
Technical Skills Essential· Excellent keyboard skills.· Experience using a range of software packages including Excel, Outlook, Word and Access.· Good communication skills.· Excellent interpersonal skills.· Experience of creating and managing spreadsheets.· Experience of managing databases.· Ability to maintain accurate records and prepare complex statistical information.Desirable· Experience of desktop publishing and presentation packages.
People Skills Essential· Ability to get on well with people from a range of backgrounds by exercising tact and diplomacy.· Ability to maintain confidentiality.Desirable· Flexibility
Equal Opportunities Essential· Commitment to Equal Opportunities.

To apply for this position please print off and fill out the application form and recruitment monitoring form available below and send to:

Penumbra, Norton Park, 57 Albion Road, Edinburgh EH7 5QY

For our application form please Click
Here

For our recruitment monitoring form please Click
Here

Alternatively, complete both forms on-line, save and send as an attachment to humanresources@penumbra.org.uk

The closing date for receipt of completed application forms is Wednesday 23rd July 2008.

I am sorry we do not accept CVs by way of application.